The One App I Could Not Live Without

I tried the Todoist app several years ago and immediately disliked it so much that I deleted it within days.

Oh, how the tables have turned.

I now open and use Todoist all day, every day. It’s my brain’s external hard drive! (And I don’t even pay for it.)

What changed?

How Todoist Can Change Everything

Todoist is a to-do list app that can sync across devices (I use it on both my smartphone and Mac). It holds your to-do list in a neat, organized format that is not only easily accessible but fun to use!

Categories

Pop tasks into specific lists (or “Projects”) designated for long-term or short-term goals, or do like I do and use the “Projects” feature as a way to categorize life arenas. I use the following categories:

• Personal
• Family
• Work
• Social
• Home

These categories never change and if I need to add a specific project, I nest it beneath the parent project. For instance, Spiritual Growth (Bible study reading plan goals, etc.) go beneath Personal. Social commitments may entail planning a get-together and I’ll create that list under Social.

I also have four different work streams (or “jobs”) so I nest those all beneath work.

Best of all, you can color-code all projects, so I have all Budget tasks (nested beneath Home) color-coded green for moolah.

Quick Add

You can quickly add tasks within the app via the Quick Add feature which allows you to hit the + and just start typing. Type a hashtag to delineate the project/category right from the same screen and don’t forget to type a date; Todoist will know you’re scheduling that task and pop it onto your desired day. Don’t want that date after all? Just click it away and the task will auto-assign itself to today so you remember to remind so-and-so of that event coming up on the 20th before the 20th.

Recurring Events

Not only is Todoist intuitive enough to know when you’re scheduling a task for a specific date just because you’re typing a date, you can also get fancy with your scheduling. Type “every Thursday” or “every other month” or “every two weeks on Monday starting in October” to set up a recurring task so you never forget to change the air filter again (ahem).

This in my opinion is what makes Todoist better for my brain than a bullet journal, because I don’t have to keep track of recurring tasks in a different collection. I enjoy more of a calendar view (by day) and Todoist gives that to me!

Also, ore features are unlocked when you pay for the Premium membership, but I find I don’t need that level of awesomeness.

Todoist has completely replaced my bullet journal and is the #1 app from this list of my favorites that I’m constantly recommending to friends.

Watch the video of how I use Todoist here!

See all these features and more and download Todoist for yourself right here!

What do you use for your daily to-do list?